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Privacy Notice
1.0 Our core beliefs regarding user privacy and data protection
The Contractors v Consultants (CvC) are committed to protecting and respecting your privacy. We will treat personal information lawfully and in a manner which is in accordance with the Principles of the EU General Data Protection Regulations 2018 (GDPR) and all other data protection legislation currently in force.
This Privacy Notice contains information regarding how we collect and use personal data or personal information about you to protect the privacy and security of your personal information.
When processing data we will:
We comply with the Principles of GDPR and have implemented appropriate technical and organisational measures to protect the confidentiality, integrity and availability of your personal information. As a Data Controller, we understand it is our responsibility to be transparent and accurate therefore we will have a consistent treatment of data and will continually review all our measures with the aim of ensuring/improving our security features on an on-going basis.
We will not make your personal information available outside of the voluntary organisation without your consent, unless there is a business legitimate reason and/or we are obliged to by law.
2.0 Relevant legislation
CvC will comply with their statutory obligations and where appropriate, amend this policy to meet the demands of future legislation.
This statement is designed to comply with the following legislation with regards to data protection and user privacy:
3.0 Our Website
Our website is hosted and managed on a CMS software system by GoDaddy and is managed on our. To deliver this service GoDaddy processes the IP addresses of visitors to the CvC website and they have appropriate security measures in place to secure their infrastructure from unauthorised access. For further details, please refer to the GoDaddy Policy https://www.ionos.co.uk/terms-gtc/terms-privacy/
You should note that our website may contain links to enable you to easily visit other websites of interest. Should you use the links to leave our site, please note we do not have any control over any other website, therefore we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites. We would advise you to exercise caution when entering personal information online and refer to other websites Privacy Policies and control the use of cookies (refer to our Cookie Policy for more information).
4.0 What is CvC
The CvC is an annual sports fixture led by volunteers who work in the construction industry within Cambridge. The event brings together industry professionals, raising funds for the chosen charity.
5.0 Personal information that the CvC website collects, why we collect it and how we may use it?
You can visit the CvC website without revealing your identity or giving us any personal data about yourself. We may collect personal information from you when submitted voluntarily by yourself, however where required to comply with the principles of GDPR, we will seek consent to retain this information.
We assure you we do not collect more information than we need to fulfil our legitimate purposes and will not retain it for longer than necessary.
5.1 What information do we store?
We may store the following information:
This data is only collected if website visitors complete the contact forms available on the website.
We may also use cookies so please see our Cookie Policy for further information.
5.2 Why we store this information?
We will use personal data collected from our website and other sources for the following reasons:
Our website uses Google Analytics (GA) to track user interaction; we use this data to determine the number of people using our website, to better understand how they find and use our webpages.
6.0 Who we may share your data with
We may share your personal data with business partners, suppliers, software providers and other associated organisations for the performance of any contract we enter into with them and/or for the purposes of completing tasks and providing services to you on our behalf or for any statutory reason, for example but not limited to:
As a Data Controller, any third party we use to process data on our behalf are referred to as a Data Processor. We will only work with trusted partners who are required to adhere and comply with current data protection legislation to protect your data.
Third party service providers are not permitted to process your personal information unless we have instructed them to do it for specific purposes. We disclose only the personal information that is necessary and such parties are bound to keep such information secure and retain it for the period we instruct. They will not share your personal information with any organisation apart from us and will not use it for their own direct marketing purposes.
We do not sell personal data to any organisation.
7.0 Security and how we store your information
7.1 Security
When you give us personal information, we take steps to ensure that it’s treated securely and information is protected using 128 Bit encryption on SSL.
When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.
8.0 Marketing
We consider our communications sent via our marketing software to our database as legitimate reason as part of maintaining our positive relationships, however, you have a choice about whether or not you wish to receive information from us.
If you are not a supporter of CvC and you wish to sign up to receive our newsletters you will be asked to provide your email address and opt-in via the online form available on our website
If at any time you no longer wish to receive marketing communications from us then please email cvcrugby@gmail.com. Where we receive an opt-out request we are committed to act upon such requests in a timely and efficient manner. Additionally, all marketing communications include an unsubscribe option.
If you are under 16 years of age you MUST obtain parental consent before joining our email newsletter.
9.0 People who contact us via social media
You will note our website has links to our social media pages, in line with social media guidelines please see below their Privacy Policies.
Any interaction on social media platforms are governed by the privacy policies of the companies that provide them so we would recommend you review these as any information you submit.
10.0 Access to your information and rectification
CvC are committed to be as open as possible with regards to providing individuals access to their personal information. The accuracy of this information is highly important to us and therefore should you change your email address or believe any of the other information we hold is inaccurate or out of date, you can ask us to rectify or to erase it by emailing us. For marketing and customer data email cvcrugby@gmail.com.
You are entitled to ask for a copy of any data which personally identifies you by making a ‘subject access request’ under GDPR and such requests will need to put in writing addressing it to Tyler Lawrence at Stace LLP, 273 High Street, Epping, Essex CM16 4DA. For the protection of your personal information, please ensure any communication sent via post is addressed Private & Confidential.
11.0 Transfers of personal data outside the EU
We are a UK based voluntary organisation and do not process personal data outside of the EU, however should this situation change we will make sure that the transfer is lawful and in line with current legislative requirements and that there are appropriate data security arrangements/safeguards are in place, for example by using contractual agreements compliant with the principles of GDPR.
12.0 Cookies
Cookies are used by websites to generally improve their performance and enhance the user’s experience; however, you should note that certain cookies contain personal information, i.e if you click to “remember me” when logging on to a webpage; therefore, we would recommend when browsing websites, you do review their Cookie Policy.
We use cookies via Google Analytics to collect information in an anonymous form about how visitors use our website. When visiting our website you will be provided with the opportunity to agree or disagree with the use of cookies. Specifically, you can disable cookies on your internet browser and you can stop Google Analytics from tracking any part of your visit to pages within our website.
13.0 Queries and Complaints
We take any complaints we receive about this very seriously and encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
For information on your individual rights under GDRP, refer to the guidance from the UK Information Commissioner’s Office (ICO): https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.
If you would like to exercise any of your rights, please:
14.0 Data breaches
In the event of any unlawful data breach we will report to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been lost or stolen.
15.0 Data Controller
The Data Controller of this website is: CvC
16.0 Changes to our Privacy Notice
We may change this Privacy Notice from time to time, however we will not reduce your rights under statutory legislation. We will always update our Privacy Notice on our website, so we would encourage you to read it when you visit our website for more information regarding your privacy.
This Privacy Notice was last updated on 5 September 2019
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